Operations Assistant (Citizen Engagement and Culture Change)

European Climate Foundation Any ECF location, Belgium

Operations

Company Description

About the European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emission society at the national, European and global level. We support around 700 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.

The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.

Position

About the Citizen Engagement and Culture Change team

Our Strategic Communications & Culture Change team delivers advice to ECF programmes and partner organisations and leads grant-making centred on building strategic communications capacity that impacts narratives and grows public support for climate

action.

About the role

As Operations Assistant, Strategic Communications your role will be to support the Strategic Communications Team with a range of operational tasks.

Key responsibilities

Management support:

Organise calls and meetings for the CECC Directors, grantees, partner
organisations, funders and other stakeholders;
Provide administrative support to the CECC Directors when needed
Support the ECF CECC Directors in monitoring the department’s budget
Coordinating different internal communications
Coordinating new joiners induction meetings and helping with other new joiners tasks;

Meetings/ Event Management Support:

Supporting with the design and organisation of events and offline and online team meetings/retreats including note taking, logistics, internal and external communication, venue booking, travel arrangement and expense reimbursement, etc.

Team support and coordination:

Responsible for information management for the team: ensuring team members
keep up-to- date centralized notes and files; record team meetings; platforms for
internal information sharing
Supporting the team with the development and update of tools and processes to enable effective collaboration
Supporting procurement processes including reviewing and analysing products and services, communications with external suppliers and maintaining updated records of contracts;
Supporting with contracting and liaising with internal operations teams
Supporting other ad hoc administrative, logistics, outreach and research tasks.

Requirements

Experience and competencies

Genuine interest in the mission and values of the organisation;
Strong interest in climate, the environment and strategic communications;
At least 1 year of work experience in a similar administrative/operational position;
Excellent communications skills, including fluent spoken and written English;
Familiarity with meeting co-ordination and stakeholder management;
Excellent attention to detail,diligence and reliability;
Proficiency with office software such as Microsoft Outlook, Excel, PowerPoint as well as other online collaboration tools;
Excellent skills in planning and using initiative
Flexibility and capacity to prioritise and manage own workload

Other information

What we offer

The unique opportunity to work as part of a dynamic, international group of individuals who combine their passion to make a difference with ambition and a rigorous and results-oriented approach to work;
A flexible work environment and a space to develop and challenge yourself;
We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally;
We are committed to creating an inclusive culture that celebrates diversity. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...);
If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.
Permanent contract - full-time position;

Location

Any of the ECF locations

Start date

As soon as possible

How to apply

Please send your CV and cover letter in English explaining your motivation and suitability for the role

Working permit valid